Technology Survival Guide: All Posts

Digital Storytelling Resources

Friday, April 15th, 2011

As we conclude the 2010-2011 academic year we wanted to assemble a collection of our resources related to digital storytelling and student video projects in anticipation of instructors who may want to use these next year. As always if this is something you are interested in exploring further we encourage you to contact the Instructional Media Lab at 545-2823 or instruct@oit.umass.edu to set up an individual consultation.

If you’re thinking about using digital storytelling, Check out out our Video and Audio for Instructors page on the OIT Website for current digital storytelling resources.

Further Reading:

Past TeachOIT posts on Digital Storytelling

TeachOIT posts reviewing different audio recording equipment

Staying in Synch

Friday, April 8th, 2011

For anyone who works from more than one computer, synchronizing files is an important issue. If you can’t access the latest version of your grant proposal or the revised version of that syllabus; frustration is bound to ensue. Carrying files around on USB drives and emailing attachments to yourself are possible solutions, but there are a variety of web-based tools that provide better options for having constant access to the files you need.

Three Tools for Staying Synchronized:

  • UDrive
  • Google Docs
  • Drop Box

UDrive – https://udrive.oit.umass.edu

UDrive is OIT’s file storage and sharing system. Users can save files to UDrive so that they can be accessed via any computer with an Internet connection. In addition to being a simple way to move files from one computer to another, UDrive can also be used to easily and securely share files with collaborators. By default UDrive offers 1 GB of storage space (additional space is available for instructors upon request). Regular users of UDrive should be sure to set up a “WebDAV” connection to drag-and-drop files directly between their computer and UDrive, which makes synchronizing files quick and easy. To learn more about UDrive, go to: http://www.oit.umass.edu/udrive/

GoogleDocs – https://docs.google.com/

GoogleDocs  is an online file storage and collaboration system provided by Google. Google Docs can be used to pass files back and forth, but its strength is the ability to edit them online. I regularly use GoogleDocs as a graduate student and as an instructor, for its online collaboration tools that allow me and collaborators to directly edit text, spreadsheets, and presentations directly in a web browser. Recent additions to Google Docs have added diagraming tools and a form/survey creator.

To learn more about Google Docs, check out this video: Google Docs in Plain English: http://www.youtube.com/watch?v=eRqUE6IHTEA

Dropbox – http://www.dropbox.com/

Dropbox is a commercial file storage and sharing system. Functionally, it is similar to UDrive, but it has many advantages in terms of usability and organization. It offers a simple program you can install on your computer to manage files and settings directly from your desktop, in addition to its web interface. Dropbox offers 2 GB of free storage with additional space available for a fee.

To learn more about Google, check out this video:: Dropbox in Plain English:  http://www.youtube.com/watch?v=ghKdYKZ1Sts

What do you use to keep your files synchronized?

New Additions to Google Docs

Friday, March 25th, 2011

Google Docs has recently released two major additions that continue to make it one of the most powerful collaboration tools on the web. If you haven’t tried Google Docs yet, do yourself a favor and spend an hour exploring it. If you already use it, take a moment to check out these two new big features:

Integrated Discussion

Borrowing from the functionality of Google Wave, new Google Docs now have the option of a discussion page where authors can have an asynchronous conversation about the document they are editing. The feature effectively adds the Discussion Page feature offered by many wiki tools, which lets you separate the planning of your document from its production.

Check out this video about the new discussion feature:

Collaboration via Microsoft Office (Google Cloud Connect)

This is a big addition for those more comfortable with the look and features of the standard Microsoft Office suite. Google Cloud Connect is an add-on for Microsoft Office (Currently only available for Windows) that allows you edit GoogleDocs through the Microsoft Office interface. This effectively gives you the benefits of sharing and storing your files in the cloud, but use the tools and the interface in Microsoft Office with which you may be more comfortable.

Check out this video about Google Cloud Connect:

Staying Safe Online: Securing Your Facebook Account

Thursday, March 24th, 2011

As Facebook continues to grow in popularity the potential for your personal data to be compromised is ever-increasing. What many Facebook users may not realize is that when you access Facebook through a network connection that other people share (such as in a coffee shop or at an airport) there is the potential that nefarious people can intercept your login information, access your Facebook account, and view the private data you have shared there. This security hole was made particularly glaring with the release of Firesheep, a browser add-on to Firefox that specifically allows even unskilled, would-be hackers to steal the login information of other users on a wi-fi network.

Facebook has responded by providing the option for a secure connection known as HTTPS that makes it significantly harder for people to intercept your information as it is being sent back and forth. To enable this feature, access your Account Settings page and under Account Security, choose Browse Facebook on a secure connection (https) whenever possible.

iMovie Tutorials

Wednesday, November 17th, 2010

Here are some links to recently created tutorials on using iMovie to create short video projects. We created these to help students with video projects they are creating for different course projects.

These are designed to act as a supplement to our iMovie: Digital Video Editing Basics Guide.

iMovie ’09 Tutorials, in 12 Parts:

Part 1: IntroductionPart 1: Introduction

https://udrive.oit.umass.edu/workshop/iMovieTutorials/1Introduction/index.html

Part 2: The iMovie Interface

https://udrive.oit.umass.edu/workshop/iMovieTutorials/2TheInterface/index.html

Part 3: Importing Video from a Tape/Video Camera

https://udrive.oit.umass.edu/workshop/iMovieTutorials/3ImportingFromTape/index.html

Part 4: Importing Video Files into iMovie

https://udrive.oit.umass.edu/workshop/iMovieTutorials/4ImportingFiles/index.html

Part 5: Viewing and Selecting Video

https://udrive.oit.umass.edu/workshop/iMovieTutorials/5ViewingAndSelecting/index.html

Part 6: More Ways to Add Video to Your Project

https://udrive.oit.umass.edu/workshop/iMovieTutorials/6MoreWaysToAddVideotoProject/index.html

Part 7: The Editing Tools in iMovie

https://udrive.oit.umass.edu/workshop/iMovieTutorials/7EditingTools/index.html

Part 8: Working with Images in iMovie

https://udrive.oit.umass.edu/workshop/iMovieTutorials/8WorkingWithImagesInIMovie/index.html

Part 9: Adding Titles, Transitions, and Effects to Your Video

https://udrive.oit.umass.edu/workshop/iMovieTutorials/9TitlesEffectsAndTransitions/index.html

Part 10: Working with Audio in iMovie

https://udrive.oit.umass.edu/workshop/iMovieTutorials/10WorkingWithAudioInIMovie/index.html

Part 11: Exporting Your Final Product

https://udrive.oit.umass.edu/workshop/iMovieTutorials/11ExportingYourProject/index.html

Part 12: Moving iMovie Projects Between Computers

https://udrive.oit.umass.edu/workshop/iMovieTutorials/12MovingYourProject/index.html

Connecting to SPARK using WebDAV on Windows 7

Monday, October 25th, 2010

PROBLEM: WebDAV on Windows 7 does not connect with SPARK.

WORKAROUND: If you are on Windows 7, use www.anyclient.com as a third-party client to connect with SPARK. We have instructions below.

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October is Cyber Security Awareness Month!

Monday, October 4th, 2010

In support of this national initiative, OIT is sponsoring a number of activities designed to help the UMass Amherst community stay safe online. Each week in October will have its own cyber security theme.

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Start of Semester Tip: Photo Rosters in SPIRE

Wednesday, September 1st, 2010

class_roster

The addition of photo rosters to SPIRE has been a personal boon to me in terms of learning my students’ names as quickly a

s possible.

Don’t have access to photo rosters for your own courses yet? Take the FERPA quiz and earn your security certificate to activate this feature in SPIRE:
http://www.oit.umass.edu/spire/for_instructors/class_information/photo_roster.html

Start of Semester Tip: When can students access SPARK?

Friday, August 27th, 2010

picture-3

Your students will have access to your Fall 2010 SPARK on Monday September 6th(12:01 AM to be exact.)

If you have requested and received a SPARK course, but not yet opened it up and begun building it, your students will see that course listed as when the log into SPARK, but receive a “Course not yet available message” if they try to access it.

Remember that you can hide items in your SPARK course to control access to areas of your SPARK course that may still be under construction at the start of the semester.

Start of Semester Tip: Getting TAs into SPARK

Thursday, August 26th, 2010

spark-help.gif

As the beginning of the semester approaches and faculty continue to prepare for teaching, Teaching Assistants are also being assigned. Academic Computing would like to remind you of the necessary steps for giving TAs access to your SPARK course:

For Graduate TAs:

If your TA cannot access your SPARK course, confirm with the Academic Scheduling Representative in your department that the TA is listed in SPIRE as a:

  • Teaching Assistant – if your class is a lecture or seminar with no discussion sections/labs.
  • Primary Instructor – if your TA is in charge of a separate discussion/lab.

For Undergraduate TAs:

Undergraduate TAs and some ‘unofficial TAs’, undergraduate and graduate students who assist with limited course activities (e.g., grading), receive access to SPARK only after they are listed as Student Assistants (SPARK-Only) in SPIRE.

Together with your TA, fill out and sign the SPARK FERPA Acknowledgment Form (http://www.oit.umass.edu/spark/undergradta_request.pdf, pdf 34k). File a form for each TA with the Academic Scheduling Representative in your department.

Activating TA access to specific SPARK tools

For both Undergraduate and Graduate TAs, once SPARK is updated with the latest information from SPIRE, your TA will have access to the Teach and  Student View tabs. Use the Teaching Assistant Settings Administration area in SPARK to select the teaching tools your TA will have access to.  For information on TA settings please visit:
http://www.oit.umass.edu/spark/access/ta_tools.html

Giving TAs access to the Build tab in SPARK

If you want your TAs to be able to upload files and change course content, they will need to have access to the Build tab. To grant them access to the Build tab, you will need to submit an online Special Accounts request form and request that your TAs be granted “Section Designer” access: http://people.umass.edu/accoprod/webct/vista4_special_account.html

If you have any questions please call the Instructional Media Lab at 413-545-2823

Start of Semester Tip: Request SPARK courses through SPIRE

Wednesday, August 25th, 2010

In SPIRE, find the SPARK Course Request Form in the left Menu, under Faculty Home > SPARK Course Request. If you have already requested your SPARK course for Fall 2010, you may check the status of your request in SPIRE.

For more information about requesting a SPARK course in SPIRE please see:
http://www.oit.umass.edu/spire/for_instructors/class_information/sparkcourse_request.html

Courses are normally created within 3 business days. You will receive a confirmation email once the course is ready. Please note that you can only request a course if you are listed as the primary instructor in SPIRE.

If you would like to reuse SPARK content from a previous semester, refer to the instructions at:

http://www.oit.umass.edu/spark/help/open_course/firstaccess.html

Questions? Contact the Instructional Media Lab at 545-2823 | instruct@oit.umass.edu.

Start of Semester Tip: Key requests for AV cabinets in classrooms

Tuesday, August 24th, 2010

Picture 1

Many classrooms across campus are equipped with cabinets of audio visual equipment which including a DVD player, VCR, and the all important laptop-to-projector connection cable.

Step 1: Check if your classroom(s) are on the list of spaces with the cabinets installed:
http://www.umass.edu/provost/classroom/

Step 2: Request keys for audio visual cabinets through the Provost Office’s webpage:
http://www.umass.edu/provost/key-request/

With the beginning of the semester being the busiest, the Provost’s Office encourages advance submission of key requests.

Start of Semester Tip: Create Class Email Lists in SPIRE

Monday, August 23rd, 2010

spire

Creating a class email list can be a simple way to keep your students up-to-date with announcements on course events. Instructors can use SPIRE to create, refresh, and delete class email lists. This will generate a single email address that lets you email all the students enrolled in the course at once.

More information at:

http://www.oit.umass.edu/spire/for_instructors/class_information/mailing_list.html

Tip: Your enrollment will be in flux during add/drop so it is best to not rely heavily on email lists until after your roster has settled down  (usually 2 weeks into the semester).

DMCA Copyright Exceptions: Increased Rights for Teaching with Video

Thursday, July 29th, 2010

By Jason Blanchard and Zach McDowell

Earlier this week, the U.S. Library of Congress handed down a ruling that expands the circumstances in which academics can circumvent copy protection in order to use copyrighted materials for fair use. This ruling will significantly affect instructors using DVD clips and other technologies in their course.  However, the text of the ruling can be a bit confusing for those not acquainted with the technology or history of digital rights management (DRM) and fair use. Here is a summary for staff, faculty and student to better understand their newly expanded rights.

We often run across questions of copyright when dealing with instructional technology. Instructors, especially in large lecture classes, are regularly expected to incorporate a myriad of sound, video, and text into their lectures and lessons. However, without a law degree (and even with one), it is nearly impossible to navigate the murky waters of copyright law. Luckily, the concept of fair use has gained more traction over the years, allowing use of copyrighted materials for certain purposes (educational, noncommercial, etc.) without having to seek out licensing for each small clip. However, to extract these clips (for example from a DVD) it often requires breaking copy protection.The Digital Millenium Copyright Act (DMCA), passed in 1998, was designed to protect copyrighted works disseminated via technology devices and the Internet. Specifically, the DMCA made it illegal to bypass copy protection (or DRM) to access copyrighted works for any reason. Effectively, this made activities such as copying clips from a DVD for a college lecture illegal, even if it fell under fair use. Every three years, the U.S. Library of Congress reviews the DMCA to determine if exemptions to DRM circumvention are needed. Last year the Library of Congress granted exceptions to Media and Film Studies professors to break DRM to extract clips. Earlier this week, the Library of Congress expanded its previous ruling to six classes of works, describing instances where bypassing copy protection is not a violation of the DMCA (read the text of the ruling on copyright.gov).

Six classes of works exempt from DMCA anti-circumvention laws:

  1. Motion picture DVDs: Within the bounds of fair use, clips can be copied from DVDs by college and university professors, film and media studies students, documentary filmmakers, or producers of “noncommercial videos.”
  2. Cellphones and smartphones: Software can be installed even if it is not approved by the device’s manufacturer (i.e. “jailbreaking” an iPhone).
  3. Cellphones and smartphones: Devices can be altered with software that enables the device to access wireless networks “authorized by the operator of the network.”
  4. Video games: DRM can be circumvented for testing a game’s security vulnerabilities.
  5. Computer programs protected by hardware keys (dongles): Can be altered for access without a software key when the dongle is no longer manufactured.
  6. eBooks: Can circumvent controls preventing access to features such as read aloud functions or other assistive formats.

The most direct affect of this ruling for university faculty, staff and students is the expansion of rights to bypass copy protection on DVDs for academic and noncommercial purposes when the derivative works fall under fair use, and all other attempts to acquire the content without breaking DRM are exhausted. This is an important ruling for university students and faculty who re-purpose or remix small portions of motion pictures for critical purposes. Under these new exemptions, academic freedom to motion picture content is expanded.

Also making a buzz on the Internet is the exemption for “jailbreaking” mobile devices.  Many users have complained about how some smartphones are “locked down” and restrictive to consumers and developers. The new exemptions give legal sanction to those who wish to write and add software without the consent of the mobile device’s manufacturer.  Writing and uploading apps for the iPhone, for example, without going through Apple’s “App Store” is now protected (NOTE: doing so is still a violation of Apple’s “terms of service,” and will void the warranty. Also, this does not apply to the iPad at the moment).

Overall, the six newly exempted works expand the rights of users to access technology devices and exercise fair use of copyrighted works. Visit the consultants in the Instructional Media Lab for more information about the ruling or about accessing content.

Additional resources:

Image courtesy of NightRPStar via CC Attribution 2.0 Generic

Things I wish someone told me when I started Grad School

Wednesday, June 23rd, 2010

As graduate students, some of our responsibilities include either being Teaching assistants or teaching our own stand-alone course. Sadly, this leaves us more often than not in a “sink or swim” situation regarding instructional technology. We are often told to “go do” and often not given much guidance or support in the practical instruction portion of our responsibilities.

I wish I had known about all the resources instructional technology on campus when I started teaching as a graduate student . However, I had to learn about this stuff the hard way. I hope I can help others avoid this situation.

A few things that Graduate Students (and all instructors, of course) should know:

1. Academic Computing offers workshops at the beginning of the year to help you learn all of the quirky little aspects of SPARK that aren’t quite as intuitive as you might think. Remember – if you are a TA you will want to check with your advisor first to find out exactly what your responsibilities are, so you can come to the workshops with a goal – there are a LOT of things to do in SPARK and its not possible to learn all of them in a few hours.

2. In addition to SPARK, Academic Computing also offers workshops on a myriad of other topics relevant to your instructional needs. From Powerpoint, to Screencasting , to digital asset management (and lots of stuff in between), they offer workshops year-round to help with instructional technology. They’re all free (and sometimes we have pie!).

3. If you can’t make it to a workshop, or if you have specific questions, you can call the Instructional Media Lab at 545-2823 (or email instruct@oit.umass.edu) and talk with one of the consultants or make an appointment. We are open five days a week, 10am to 4pm. If you need help with your instructional projects, we can help you.

4. When I mean we can help you, I mean we will teach you how to accomplish your tasks, AND we will provide the space to do this. For example, we have scanners to create PDF documents for class distribution, video equipment for digitizing recordings or making clips for class presentations, and a number of workstations you can use to help put all these materials together.

So if you’re feeling a little lost, or just need access to technology and expertise for a few questions, please give us a call or set up an appointment by phone, email (or instant messenger).